This position plays a crucial role in providing administrative support to law enforcement field operations and serving the public.
In this job, you’ll help keep police reports organized and accurate. If you have a good typing speed and enjoy detail-oriented work, the Oxnard Police Department offers you a steady and respected career opportunity. Every word you process will directly support the accuracy of court cases and criminal records.
Job Summary
The main responsibility of the Police Word Processor is to turn officers’ dictation and audio data into typed reports.
You’ll need a solid understanding of criminal codes to ensure the reports are error-free. This job isn’t just about typing, you’ll also format reports to meet the FBI’s NIBRS standards.
You’ll have to work different shifts, which can include nights, weekends, and holidays. Plus, when things get busy, you’ll need to work overtime and be part of an on-call rotation.
Key Responsibilities
Transcribe dictated audio data into accurate reports at a speed of 50+ words per minute.
Check and correct grammar, punctuation, and spelling in reports, and make sure they’re in the right format.
Review and adjust criminal codes based on the descriptions of criminal activity.
Meet deadlines for court dates and priority requests.
Fulfill FBI and DOJ statistical reporting requirements (NIBRS) and keep the error rate below 3%.
Respond professionally to public inquiries and requests from law enforcement agencies.
Enter, update, and verify police records in the database.
Experience & Qualifications
Education: A high school diploma or GED is required.
Experience: At least two (2) years of experience in a relevant field.
Typing: You’ll need to submit a 5-minute typing certificate (minimum 50 words per minute) with your application.
Certification: Within one year of hire, you must obtain California Law Enforcement Telecommunications certification.
Background: Passing a thorough police background investigation and polygraph examination is essential.
Language: You need full command of English, both written and spoken.
Skills
- Strong proficiency in Microsoft Office and Google web-based tools.
- A deep understanding of criminal law codes and police reporting procedures.
- The ability to understand and clearly transcribe challenging audio dictation.
- Skill in working as part of a team and building positive relationships.
- Ability to handle pressure and meet deadlines in a fast-paced environment.
Salary & Location
Location: Oxnard, California (Police Department).
Employment Type: Full-time (eligible for overtime under FLSA).
Benefits: Government benefits, retirement plans, and SEIU union membership.
Probation: There’s a 12-month probationary period for this position.
Job Details at a Glance
| Category | Details |
| Seniority Level | Entry to Mid Level (Not Applicable) |
| Employment Type | Full-time |
| Job Function | Administrative / Police Records |
| Industries | Government Administration |
Apply Now
If you’re ready to take on this important role, apply online at NEOGOV or the Government Jobs website. Be sure to upload your resume, cover letter, and typing certificate with your application.
Don’t just write “see resume, that can get your application rejected. Fill out the online form carefully with all required information.
If you have questions, contact Raul Almanza at 805-200-5446. The City of Oxnard is an Equal Opportunity Employer and welcomes all qualified candidates.
Click Here to Apply
Conclusion
Working at the Police Department isn’t just a job, it’s your chance to help keep the community safe. By joining the Oxnard team, you’ll find a stable workplace and room for professional growth.
If you type fast and have a clean background, don’t hesitate. This job could be the start of a great career for you. Good luck!